Rapport 3 - User Community

• They are calculated by multiplying staff costs by an overhead factor. The Cost rate is made up of the following elements:
  • Base Cost Rate
  • Overtime Cost Rate
  • Overhead Factor
• These rates are unique for each Staff Member and are used to calculate actual costs,
  i.e. labour costs generated from actual Timesheets. The actual hourly cost for any staff member is calculated as follows:
  • Base Cost Rate x Overhead Factor = Cost Rate
  • Overtime Cost Rate x Overhead Factor = Overtime Rate

Base Cost Rate

• The base cost rate can be calculated following this example:

Technician – John Smith
Salary: £38,000
Benefits: £2,000
Productivity: 80%
Total annual hours: 1950

• The staff's "base cost rate" typically includes salary, but can also include bonuses, pensions and car allowance, or a mixture of these.
• The productivity figure is based on the portion of the total time available dedicated to fee-earning work.
• Non-fee earning staff will always have a rate of zero as their salary is covered as part of overhead.
• Each time a new rate is entered against a member of staff the previous rate is given an end date and a new rate is created with a start date. Rapport3 will try to ensure there are no gaps between one rate ending and the new rate starting.

Using Average Staff Costs

• Some practices like to use average Base Cost rates for each grade. This can be carried out for ease or for sensitivity of information.

Updating Individual Cost Rates

• Navigate to the individual's Human Resources record and select ‘Project Rates’.
• Right-click on one of the rows and select ‘Add Cost Rate’:

• Enter the relevant information in the pop out window that appears:

• Ensure that you click the  icon, which will save the changes you have made.